Leadership and adoption
Agreeing AI rules with your team
Rules on AI work better when you make them together. A one-hour format to reach clear agreements with your team.
5 min read
An AI policy from the top is necessary, but rules you make together are followed better. In a one-hour team meeting you can reach clear agreements that fit your work.
The format in five steps
1. Share experiences (15 minutes) Who already uses AI, and for what? What worked, what didn't? What worries people?
2. Discuss situations (15 minutes) Bring three real situations from your work. For example: "Can I paste a customer email with their name into an AI tool?" Let the team come up with an answer themselves.
3. Write the rules (15 minutes) Summarise in no more than ten short rules. Build on your AI policy.
4. Questions and doubts (10 minutes) What's still unclear? Who picks it up?
5. Wrap up (5 minutes) Who writes the rules down? When will you review them?
Tips for the conversation
- Start with experiences, not rules.
- Use examples from your own work.
- Let everyone have a say, including those who don't use AI.
- Keep it positive: rules are what make using AI possible.
AI to help you prepare
AI can help you prepare situations that fit your sector and write up the rules neatly afterwards.
Exercise
Your answers stay only in this browser.
Prompt to copy
I'm running a one-hour team meeting to agree rules for using AI together. We're a [sector] business with [number] people and we use [tools]. Prepare five realistic situations from our sector we need to decide on, with two possible answers for each to get the discussion going.
