HR and people
Creating an onboarding plan with AI
The first weeks decide whether a new colleague stays. With AI you can quickly draw up an onboarding plan that goes beyond a tour of the building.
5 min read
A new colleague who feels lost in the first weeks is more likely to leave. Yet in many small businesses onboarding starts with "just watch for a bit". A simple plan makes a big difference. AI helps you draw one up in half an hour.
What goes into a good plan
- Before day one: workspace, equipment, access, who welcomes the person.
- Day one: welcome, tour, introductions, a first simple task.
- Week one: the main processes, who to work with, a buddy.
- Month one: working independently on a few tasks, a first check-in.
- The first three months: goals, training, review meeting.
Where AI helps
- Proposing a complete plan based on the role and your business.
- Writing a welcome email with practical information for day one.
- Making a checklist for the manager and the buddy.
- Summarising your procedures into a short starter guide for the new colleague.
What you fill in yourself
- Who welcomes and supports the person.
- Which training is really needed.
- Your company's atmosphere and habits. AI knows nothing about them.
Planning training
In the first weeks, also schedule the basic training everyone needs, for example on safety, data protection and using AI tools. Short lessons people can follow at their own pace fit well into busy first weeks.
Checklist
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Prompt to copy
Create an onboarding plan for a new [role] at a [type of business] with [number] staff. Divide it into: before day one, day 1, week 1, month 1 and month 3. For each phase, say what happens, who's responsible (leave [name] open) and what the new colleague can do by then. Then write a short welcome email with practical information for day one.
