Tools and ways of working
Gemini in Google Workspace: where it helps
Does your business work in Gmail, Docs and Sheets? Gemini helps right there. What you can do with it and how to use it safely.
5 min read
If your business uses Google Workspace, Gemini is the AI assistant built into Gmail, Docs, Sheets, Meet and Drive. Nothing to copy: the AI works where your documents already are.
Where it helps
- Gmail: summarising threads, suggesting a reply.
- Docs: writing a first draft, rewriting or summarising.
- Sheets: suggesting formulas and organising data.
- Meet: meeting notes and summaries, with participants' consent.
- Drive: asking questions about documents in your Drive.
Plan and access
What Gemini can do depends on your Workspace plan and your administrator's settings. Check what's in your plan.
Work account, not personal
Use Gemini for work through your business Workspace account. Your organisation's business terms then apply. A personal Google account has different terms.
Watch out for
- Sharing permissions: Gemini can draw on what you're allowed to see in Drive. Check that folders aren't shared too widely.
- Admin settings: your Workspace administrator decides which features are on. Agree this deliberately.
- Checking: especially for summaries of long documents or meetings.
Checklist
Your answers stay only in this browser.
Prompt to copy
Summarise this document in five points for a colleague who hasn't read it. Add which decisions are needed and which questions remain open. No more than 150 words.
