Operations and planning
Planning your week with AI
Get a busy week under control in ten minutes. AI helps you set priorities and plan realistically; you decide what really matters.
5 min read
Monday morning, a long to-do list and a diary that's already half full. Where do you start? AI can help you bring order: group tasks, estimate how long they take and propose a realistic plan. What really matters is your call.
Step 1: everything on one list
Write down everything that has to or should happen this week, however small. Tasks, calls, quotes, admin. Add the appointments that are already fixed.
Step 2: have it sorted
Ask the AI to divide your list into:
- Must happen this week, with a deadline or consequence.
- Important but not urgent, such as planning, training, improving something.
- Someone else could do it.
- Can wait or be dropped.
Step 3: plan realistically
Give it your fixed appointments and working hours. Ask for a day-by-day plan with blocks for focused work, small tasks grouped together and room for the unexpected. A plan that fills every minute won't survive the week.
Step 4: choose for yourself
Look at the proposal critically. Choose three things per day that must get done. The rest is a bonus.
Watch out for
- AI doesn't know which customer matters most or which task drains you. Adjust.
- Don't put confidential customer information into a personal account. "Quote for customer A" is enough.
- Plan breaks too. They make the rest achievable.
Exercise
Your answers stay only in this browser.
Prompt to copy
Here's everything I need to do this week, and my fixed appointments. My working hours: [x]. 1) Divide the tasks into: must happen this week, important but not urgent, someone else could do it, can wait. 2) Create a realistic day-by-day plan with blocks for focused work, small tasks grouped and at least an hour free each day. 3) Suggest three priorities per day.
Tasks: [paste]
Appointments: [paste]
