Operations and planning
Shorter, sharper meetings
Fewer meetings, better decisions. With AI you can prepare a meeting that's shorter and achieves more.
5 min read
Many meetings run too long, have no clear purpose and end without a decision. AI doesn't fix that on its own, but it does help you work more sharply before, during and after the meeting.
Before the meeting
- The goal in one sentence. What must be decided or clear by the end? No goal, no meeting.
- An agenda with a type for each item: inform, discuss or decide. Information can often go by email.
- Share the preparation. Have AI summarise the papers so everyone arrives prepared.
During
- Start on time and stick to the agenda.
- Note decisions and actions straight away, or record with everyone's consent.
After the meeting
Have AI turn your notes into a summary with decisions, actions with owner and date, and open questions. Check it and send it round within the hour.
The question to ask yourself
Does this need to be a meeting? Sometimes a short email asking for a response, or a ten-minute chat with two people, is enough. AI can help you word that email clearly.
Checklist for every meeting
Your answers stay only in this browser.
Prompt to copy
I'm planning a meeting about [topic] with [who]. Goal: [x]. 1) Create an agenda of no more than five items, each with its type (inform, discuss, decide) and time, totalling no more than [x] minutes. 2) Say which items would be better handled by email. 3) Summarise these preparatory papers in no more than ten lines.
[paste the papers]
