Operations and planning
Comparing suppliers with AI
Three quotes, all in a different format. AI puts them side by side so you can compare fairly. The choice is yours.
5 min read
You ask for three quotes and get three completely different documents. Different units, different terms, options included in one and not in another. AI helps you put them side by side.
Your criteria first
Decide in advance what matters:
- Price, including what's not included
- Delivery time and reliability
- Quality and warranty
- Service and availability
- Contract length and notice period
- Experience with small businesses in your sector
Give each criterion a weight. That stops the lowest price winning automatically.
Let AI compare
Paste in the quotes and ask for a table by criterion. Have the AI state explicitly:
- What's missing from a quote.
- What isn't comparable, for example different units.
- Which questions you should still ask each supplier.
Watch out for
- Check the amounts. Don't let AI recalculate totals you don't check yourself.
- The small print. Read terms and exclusions yourself.
- References and experiences aren't in a quote. Ask for them.
- Confidentiality. Quotes may contain confidential prices. Use a business account or remove names.
Checklist
Your answers stay only in this browser.
Prompt to copy
Compare the three quotes below in a table using these criteria and weights: [criteria and weights]. For each criterion, give what each supplier offers. Flag what's missing or not comparable. Give three questions I still need to ask each supplier. Don't recalculate totals and don't make a final choice.
[paste the quotes without confidential details]
